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Central Technology Services is the software industry’s leading financial services partner specializing in assisting Fortune 1000 companies and their vendors manage the financial, operational and budgetary issues associated with acquiring enterprise software and related technology assets. Central’s suite of software license solutions helps enterprise companies better manage their business, balance sheet and EBITDA drivers to leverage the industry’s evolving range of subscription, cloud and perpetual license software options. Read More »
Contact us for multi-year software purchases involving a large volume of users deployed over time or when you are ready to invest in the cloud. Don’t let budget constraints delay necessary purchases.
We provide innovative, customized financial solutions that remove budgetary barriers from IT procurement. Over the last 20 years, we have structured more than a billion dollars in transactions, helping clients across Canada, the U.S. and the U.K. gain access to volume discounts on the technology they need and maximizing their ROI.
In the hyper-competitive, dog eat dog world of retail, strategies to gain competitive advantage span the waterfront. Acquisitions? Check. Omni-channel marketing? Ditto. Investments in new technologies? Check again. Consolidation to take out cost? Of course. Now how to accomplish all of the above, on-time and on-budget when both budgets and time are scarce resources?
Considering cloud-based software or Software as a Service (SaaS)? If your company follows Generally Accepted Accounting Principles (GAAP) for financial reporting, you know that cloud software is priced like a service, and fees are expensed as they’re paid (OpEx).
However, if your organization favors capitalizing software purchases, its worth knowing in 2016 the The Financial Accounting Standards Board (FASB)—the U.S. organization that sets GAAP standards—issued guideline ASC 340-50 to clarify how to treat cloud-based software as an intangible asset (CapEx), and when to consider it to be a service (OpEx). In some circumstances cloud software can be treated as a capital purchase. If your vendor offers the right to move their software in-house, accompanied by a license in your company’s name, you have the option of treating the acquisition as a capital purchase. If the answer is no to either point, you’re buying a service.
This distinction is becoming more and more important as enterprise software becomes increasingly cloud-based: 80% of software vendors are expected to adopt subscription as their primary licensing model by 2020.[i] This creates a challenge for companies that focus on CapEx, yet want to keep up with the move to the cloud.[ii]
Determine if your cloud software purchase includes a license
If you want to capitalize a cloud software purchase ask these two questions:
If your cloud solution meets both criteria, then you can report the costs as CapEx. If your purchase doesn’t meet both criteria, then you report the fees as they’re incurred as OpEx.
Capitalize implementation costs too
Beware of trying to capitalize project costs if your SaaS purchase is treated as a service! That same guideline ASC 340-50, specifically rules out treating related project costs as capital. For example: